From the eXreme Quartetting Reopening Advisory Committee |
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The AXQHB assembled a group of people to help us navigate through the re-opening of Brigade rallies over the next year or so in light of the SARS-CoV2 pandemic. They have all volunteered their time and expertise to help us through these unprecedented times. The group is called the eXtreme Quartetting Re-opening Committee, or XQRAC. They are experienced brigade singers. The group includes a clinical psychologist, an MD and medical school prof, a social scientist and economist, several Brigade Board members and leaders, several Brigade ambassadors, an accountant, an infectious disease MD, an epidemiologist and former Asst. Sec’y of HHS, several Brigade co-founders, a software engineer and project planner, a quality control specialist, several university professors, a math teacher, a retired school superintendent, and a professional singer.
The purpose of the XQRAC is to provide relevant accurate information and guidance to the leaders of the 11 independent Harmony Brigades in light of the SARS-Cov2 pandemic as they plan for future Brigades.
The purpose of the XQRAC is to provide relevant accurate information and guidance to the leaders of the 11 independent Harmony Brigades in light of the SARS-Cov2 pandemic as they plan for future Brigades.
Latest XQRAC Recommendations - December 2020
After much research and consideration the Committee has concluded that Harmony Brigade style singing is still one of the highest risk performance activities for potential transmission of Covid-19. Even with vaccines being approved now, engaging in brigade-style singing still carries a high risk of exposure to a potentially deadly virus that has killed 300,000 Americans, and 1.5 million worldwide. There are few activities more likely to spread the virus than indoor singing. We do NOT recommend that Brigade rallies be held at this time.
Nevertheless, given the long time frames necessary for planning a Harmony Brigade rally, it is appropriate to begin reviewing when our events may be safely held, what modifications to activities may improve safety and maintain fun, and what warning signs should prompt a re-evaluation and possible rescheduling of a Harmony Brigade rally.
Highly recommended (top health and safety concerns):
The Committee has read, discussed, and considered many research studies on the Sars-Cov2 virus, its ability to be transmitted via droplets, through the air, and via fomites, and aerosol spread by speaking, singing, and from ventilation and air-conditioning systems. We have monitored and read the work of international performing and singing studies that have investigated how the virus spreads and what can be done to mitigate its spread in rehearsal and performance settings with the aim of protecting our participants.
It is not just our singers who are at risk for getting or spreading infection via a rally. Hotel staff, audiences at sing-outs and shows, and people whom singers may encounter while traveling to and from the event all may help spread the disease or be exposed to singers who are contagious and may not even know it either through pre-symptomatic or asymptomatic transmission. Brigade participants may also be exposed to the virus at a rally and then unknowingly take that home to their loved ones and/or coworkers. We take into account both the risks that others may pose to us and also the risks that we may may pose to others at the event, in the hotel, while traveling, and back at home. Given that many of our participants have comorbidities that make them high-risk for serious or fatal outcome, we must be especially careful.
Now, the approval of several vaccines against Covid-19 is starting to bring some clarity as to when it will be safe to sing together again. Vaccines are beginning to be administered, with up to 100 million or more expected to be vaccinated in the first half of 2021. If the vaccine shows “a light at the end of the tunnel”, it is still a long tunnel ahead of us. Epidemiologists estimate that up to 70% of a vulnerable population may need to be vaccinated or have acquired immunity by contracting the disease before “herd immunity” slows or stops the spread of the pandemic. The number of people who need to be vaccinated depends on the transmissibility of the virus and other mitigation efforts taken in any particular area or around the world. The U.S. population is not expected to reach this point until at least mid to late 2021, and perhaps later.
As Brigade singers, we want to get back to the “most fun in barbershop” as soon as possible, but we must consider the health of our singers as our top priority, and as a result, respectfully submit these recommendations to the AXQHB.
Nevertheless, given the long time frames necessary for planning a Harmony Brigade rally, it is appropriate to begin reviewing when our events may be safely held, what modifications to activities may improve safety and maintain fun, and what warning signs should prompt a re-evaluation and possible rescheduling of a Harmony Brigade rally.
Highly recommended (top health and safety concerns):
- Don’t jump the gun! We really should try to avoid being a high-profile super-spreader event. Harmony Brigades should not hold any rallies until after the Barbershop Harmony Society successfully holds a live International or Mid-Winter convention, or other large District convention and contest.
- Evaluate all potential risks. Harmony Brigades should evaluate each of the activities associated with the event and the risks that each activity may pose. Some higher risk activities may not be held this year, or held in a safer way. Singouts? NO. Brigade show? Not as we currently know them. Maybe a recorded virtual performance and sharing the recording with local school programs, but no live public shows. Depending on the locale and time of year, can the Brigade hold some activities outdoors? Consider smaller attendee lists to reduce density indoors. Request and study documentation on the venue’s ventilation systems. Masks? Use of electronic pitch pipes only? Recent or on-the-spot Covid-19 testing as a requirement to attend? Providing hand-sanitizer, masks, and other PPE. Use of single rooms should be encouraged, if not mandated. Meals may have to be altered with bag/box lunches, individual dining, staggered meal times, etc. These issues must all be addressed.
- Require proof of vaccination or immunity. Brigades who consider reopening in the second half of 2021 (assuming the BHS International Convention is held live in Cleveland in July 2021) should require all attendees to show proof of Covid-19 vaccination, or evidence of Sars-Cov2 antibodies (they’ve had Covid-19 and recovered) within the past six months, and participate in initial and daily symptom checks. If suspicious symptoms are reported, the participants should withdraw immediately from any contact with others until resolved.
- Know the local conditions and risks. Harmony Brigade leadership must take into consideration public health conditions in their areas, and comply with local, state and federal government restrictions on gatherings, requirements for social distancing and masks, curfews, travel advisories, restaurant capacity limits, etc. Some attendees may be traveling from outside the area and will need to quarantine after travel, both before and after the event.
- Don’t be bullied if it’s not safe. Brigade leaders should not feel pressured by hotel contract clauses to hold a rally that is less than safe. The potential liability and personal toll possible after having a rally when its not safe is much greater than a cancellation fee imposed by a hotel. With government restrictions in place, can hotels meet their terms and conditions regarding meeting spaces, meals, transportation, ensuring adequate air turnover in public areas, etc.? Negotiation with hotels over contracts is highly recommended.
- Survey your members! Harmony Brigade leadership should survey their members and attendees to gauge their willingness (or reluctance) to attend over various time horizons (first half of 2021, second half of 2021, not until 2022), etc. The survey should measure attendees’ willingness to participate in specific Brigade activities and possible requirements for attendance including certification of vaccination, symptom checks, changes to the event including masks, outdoor activities, online virtual (recorded) show, single rooms, dining alone, etc. A sample survey is attached which each Brigade may format in any manner they choose (survey monkey, google forms, printed survey, phone survey, etc.)
- Talk to your insurer and/or legal advisor. Harmony Brigade leaders should seek advice from insurance carriers and/or obtain legal advice about the Brigade’s liability for infection or spread of infection and its consequences. Brigades should, on the advice of insurance experts and legal counsel, consider waivers for participation that outline the potential for getting Covid-19 from participation in a Brigade rally releasing the Brigade and the AXQHB from and all liability and possible outcomes of the decision to attend. We expect the BHS to announce changes to event insurance coverage in the near future.
- Encourage other singing until a Brigade can be safe. Barbershop singers have many outlets in which to participate such as chapters, choruses, clubs, quartets, and local conventions and contests. A Brigade is unique and the activities that make a Brigade must be kept intact in order to meet the Brigades’ mission. Too many drastic changes to Brigade activities will water down the experience for all concerned. Keep a Brigade a Brigade. Allow brigade singers to get their barbershop “fix” at other venues until it is safe for Brigades to re-open.
- What songs can we sing? Currently, most Brigades are planning to use the original 2020 core songs in 2021 or 2022 depending on when they reopen. The AXQHB music committee will decide if that needs to be pushed back to 2023 or another plan. If a 2021 rally is held, Harmony Brigades may consider incorporating a “vintage” or “greatest hits” repertoire to make it easier to fill out rosters with attendees from past rallies with shorter notice, and to keep costs down.
- Reduce risks at run-throughs. Harmony Brigades should encourage attendees to have virtual run-throughs using Jamulus, or other electronic means.
- Give a pass on membership loss for your first “re-opened” rally. Most Brigade bylaws mandate that in order to maintain membership, a member must not miss two consecutive rallies. Since many of our members have comorbidities that will prohibit them from taking risks, or for those who may take some time to feel comfortable in getting back into large group activities, waive that requirement for a year.
- Questions? Check our previous recommendations, or ask us. Harmony Brigade leadership should review our prior guidance issued in August 2020 and check for information on the www.harmonybrigade.org website. Reach out to us if you have any questions via president.axqhb@gmail.com .
The Committee has read, discussed, and considered many research studies on the Sars-Cov2 virus, its ability to be transmitted via droplets, through the air, and via fomites, and aerosol spread by speaking, singing, and from ventilation and air-conditioning systems. We have monitored and read the work of international performing and singing studies that have investigated how the virus spreads and what can be done to mitigate its spread in rehearsal and performance settings with the aim of protecting our participants.
It is not just our singers who are at risk for getting or spreading infection via a rally. Hotel staff, audiences at sing-outs and shows, and people whom singers may encounter while traveling to and from the event all may help spread the disease or be exposed to singers who are contagious and may not even know it either through pre-symptomatic or asymptomatic transmission. Brigade participants may also be exposed to the virus at a rally and then unknowingly take that home to their loved ones and/or coworkers. We take into account both the risks that others may pose to us and also the risks that we may may pose to others at the event, in the hotel, while traveling, and back at home. Given that many of our participants have comorbidities that make them high-risk for serious or fatal outcome, we must be especially careful.
Now, the approval of several vaccines against Covid-19 is starting to bring some clarity as to when it will be safe to sing together again. Vaccines are beginning to be administered, with up to 100 million or more expected to be vaccinated in the first half of 2021. If the vaccine shows “a light at the end of the tunnel”, it is still a long tunnel ahead of us. Epidemiologists estimate that up to 70% of a vulnerable population may need to be vaccinated or have acquired immunity by contracting the disease before “herd immunity” slows or stops the spread of the pandemic. The number of people who need to be vaccinated depends on the transmissibility of the virus and other mitigation efforts taken in any particular area or around the world. The U.S. population is not expected to reach this point until at least mid to late 2021, and perhaps later.
As Brigade singers, we want to get back to the “most fun in barbershop” as soon as possible, but we must consider the health of our singers as our top priority, and as a result, respectfully submit these recommendations to the AXQHB.
Suggested Survey of Brigade Participants - December 2020
| dec_2020_suggested_survey_xqrac.pdf |
CDC Guidance on Covid-19 Testing Interpretation
| testing-guidance.pdf |
First XQRAC Recommendations - August 22, 2020
The XQRAC recommends that:
- there be no traditonal Harmony Brigade Rallies held until the Barbershop Harmony Society holds an International Convention or a large district convention.
- that the AXQHB and individual Brigades explore the development of high quality virtual Harmony Brigade Activities.
- that the individual Harmony Brigades survey their membership and attendees on their levels of comfort in various Brigade activites as the pandemic develops.
| xqrac_letter_to_hb_leadership_22aug2020[101403]r1.pdf |
| covid-19-interim-guidance-for-bhs-ensembles-and-singing-communities-v1.0.pdf |
Other Important Publications
| intl_coalition_perf_arts_aerosol_study_rnd_2.pdf |
| skagitchoirpractice.pdf |
| a_guide_to_2020-2021_season_planning.pdf |